Athabasca Skating Club By laws.
This is not an official copy of the by laws, it is a text reproduction only.
The following are a list of the Athabasca Skating Club By Laws.
Membership in the Club shall be open to all, irrespective of sex, age, creed or colour.
All members shall uphold, observe and conform to the rules of Skate Canada, the by-laws of“ the Club and such regulations as set forth from time to time by the Executive of the Club.
Members of the Club shall be registered with Skate Canada and pay such registration fees to the Association as set by Skate Canada Board of Directors. NOV - 5 2003
To be considered in good standing, all members of the Club must pay Club Fees as are stipulated by the Club executive. Members will not be permitted to take part in any Club activities if these fees are not paid within 30 days of the date set for payment. Members in arrears shall be considered as having terminated their membership.
Fees, skating rules and skating hours shall be as the Executive decides from time to time.
Club membership shall commence on the ﬁrst day of the Skate Canada skating year, 1 September, or the date that fees are paid (whichever is the latter) and terminate on the last day of Skate Canada year, 31 August.
The executive may, by written notice, terminate membership of a member for acting contrary to the Rules and Regulations of Skate Canada or the Club. The Executive shall give to the individual a written explanation for the termination of membership on request. The individual, if he so desires, shall have the right of appeal to the Executive and to a General Meeting of members. Members of the club may resign from the club by giving written notice of such.
The classes of membership, eligibility and privileges shall be as follows:
Individual membership: Non-skating members who have paid the fees as set by the Club and are Associate Members of Skate Canada. Individual members of legal age of '18 shall be entitled to one vote.
Active Membership: All eligible skaters who participate in a Club Skating Program and who have paid the fees as set by the Club and are Associated Members of Skate Canada. All Active Members of' the legal age of ‘18 have one vote each. (Underage Active Members have no vote but may be represented by Special Members)
Special Membership: Parent or guardian of' legally underage Active Members who have paid the fees as set by the Club and are Associate Members of Skate Canada.
Partial Membership: All eligible skaters who are Associate Member or Restricted member of Skate Canada through another HOME Club and have paid a reduced fee as set by the Club. Partial Membership will have no vote and may not hold office.
Restricted Membership: A restricted member is an individual who is a paid employee (of the Club, Section or Association), a non-active coach, a performing professional skater or a professional dance partner. A restricted member is not permitted to hold elected ofﬁce, many not vote at meetings, is not permitted to compete in competitions, and is not permitted to ofﬁciate at tests or competitions.
The Club shall not be responsible for any damages, injury, or loss of property to any member, guest or visitor to the Club, regardless of the reason or nature of such damage, loss or injury, and further, every member, guest or visitor shall use the Club facilities at his or her own risk. The Club shall participate in the Skate Canada Club Liability and Member Accident Insurance programs.
The members of the Executive, members and Chairs of committees, and the Club Delegate to Skate Canada must be members in good standing of the Club, be registered as Associate Members of Skate Canada, be of legal age, and be eligible persons (with the exception of the Coaching Representative) as deﬁned by Skate Canada Rules.
The general management of the Club shall be vested in an Executive consisting of President, Vice-president, Secretary, Treasurer, Two Directors at large and a Coaching Representative. Members of‘ the Executive and Directors will not receive any payment for their services.
All of the above, with the exception of the Coaching Representative shall be elected every two years at an Annual General Meeting.
The Executive shall hold ofﬁce until the close of the meeting at which their successors have been duly elected.
A quorum of the Executive shall consist of four members of the Executive, including the Chair.
Casual vacancy occurring in the Executive may be ﬁlled by members appointed through a majority vote of the Executive, or in the case of the Coaching Representative, by the coaching staff.
If an Executive Member is absent for more than three consecutive scheduled Executive meetings, without good cause and/or without prior notiﬁcation to the President or Secretary, then that ofﬁce may be declared vacant by a majority vote of the Executive.
The President shall act a Chair of all executive and general meetings. In his/her absence,the Vice-president will ﬁll this duty.
The Treasurer shall be responsible for the safe control of all club funds, for preparing and submitting to the Executive an annual budget and keeping such records as are required for audit. Any two of the President, the Vice-President and the Treasurer shall sign all cheques and legal documents.
The Secretary shall deal with all correspondence subject to the approval of the President or his/her delegate; shall issue all notices for executive and general meetings; shall take minutes at all meetings; and shall be responsible for submitting to Skate Canada and the Section such reports as are required by Skate Canada rules and other regulations. The Secretary shall have custody and use of the corporate seal.
The President shall be an ex-ofﬁcio member of all committees.
The President shall appoint standing committee Chairs who shall look after duties assigned to them. All Committee Chairs must submit the names of their committee members to the President for approval.
All Club Executives and members of Committees shall be eligible persons and shall be of legal age (18 years). They must be members in good standing of the Club and be Associate Members of the Association.
Rules of order for all meetings, General and Executive, shall be as outlined in Roberts Rules of' Order in all cases in which they are applicable and consistent with the by-laws or special rules of the Association.
SKATE CANADA CLUB DELEGATE
The Club Delegate to Skate Canada or alternate shall be appointed annually by the Executive. The Delegate need not be a member of the Executive. Skate Canada National Ofﬁce shall be advised of the appointed delegate’s name.
An Annual Meeting shall be held within 60 days of the close of the ﬁscal year. General meetings may be held from time to time upon the request of the Executive or upon written request of 25 per cent of Club Members. Special meetings may be called when deemed necessary by the executive or the membership. A quorum for all membership meetings shall be 15 per cent of the eligible voting members.
Written notice of all meetings shall be provided 10 days in advance and delivered to the last known mailing address. The notice shall include the time and place of the meeting, the agenda, and a complete list of the candidates nominated for elections.
Voting on Club elections shall be by secret ballot and a simple majority shall elect a candidate. Voting on other matters may be by a show of hands.
Voting for Club elections or on any matters pertaining to skating shall be restricted to eligible Club members who are registered as Associate Members of Skate Canada and are 18 years of age; to the Club Coaching representative; and the Special Members of the Club voting on behalf of their underage children (who are members of the Club and registered as an Associate Member of Skate Canada). Special Members shall be restricted to one vote per family regardless of how many children are in the family.
The order of business at an Annual General Meeting or Special Meetings of the club shall be as follows:
Minutes of the preceding General/Special meeting.
Conﬁrmation of the actions taken by the Executive.
Election of Executive Members
Amendment to the Constitution and By-laws
Appointment of Auditors
The By-laws may be rescinded, altered or added to by a “Special Resolution” as deﬁned by the Societies Act.
Section 1 (d) of the Societies Act deﬁnes special resolution as: a resolution passed at a
general meeting of which not less than 21 days notice specifying the intention to propose
the resolution has been duly given and by the vote of not less than 75% of those members
who, if entitled to do so, vote in person or by proxy.
By-laws may be enacted or amended by a majority vote of the Executive whenever required. Such By-laws or amendments must be presented at the next General Meeting for ratiﬁcation. If they fail to be ratiﬁed, they will cease to be effective and may not be re-enacted by the Executive for one calendar year.
Any amendment, to be accepted or ratiﬁed, must pass by a vote of 3/4 of those eligible to
vote in person or by proxy at a General Meeting of the Club.
All amendments become effective immediately following the General Meeting if they are passed unless the motion of amendment speciﬁes otherwise. All such amendments shall be submitted to the Skate Canada National Ofﬁce. Skate Canada reserves the right of refusal of any amendment. Such refusal shall only be made if” the intent of such amendment is to violate, in principle or spirit, any Skate Canada rule and/or By-law.
The Treasurer shall deposit all funds in such banks or other institutions as may be
designated by the Executive. The club will not be able to borrow money in any form.
All disbursements of Club funds shall be by cheque or other auditable document.
An Auditor designated by the Executive shall make an audit of the ﬁnancial transactions of the Club each year and the audited statement shall be made available to the membership of the Club. The members will be allowed to inspect the books and records of the club during the skating season at the Athabasca Arena. A written request shall be given to the Treasurer 7 days in advance.
In the event that the Club ceases to exist, the net assets from liquidation shall go to the Athabasca Curling Club.
The books, accounts and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the Club elected for that purpose at the annual meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the annual meeting of the Club. The books and records of the Club may be inspected by any member of the Club at the annual meeting or at any time upon giving written notice 7 days in advance and arranging a time satisfactory to the officer or officers having charge of same.
In the event that the Club ceases to exist, all remaining funds and assets will be donated to a charitable organization.
This committee shall be responsible for the planning and production of the carnival. A Club Professional Coach may be appointed to produce the show but shall not assume the position of Manager or Chair of the Carnival Committee.